Do you need more time during the day to meet with clients, develop products or give your attention to future planning for your business? Do you feel that you spend too much time filling out forms, updating your contacts list, renewing subscriptions and settling invoices? Do you feel overwhelmed trying to manage your email marketing campaigns? Do you get stressed about staying top of of mind on your social media platforms? IF you answered YES to any of those questions.... KEEP READING! The Most Important Reason to Hire a Virtual Assistant Every single person on this planet has the same 24 hours each and every day. Hard to believe, but it's true! The most important reason to hire a virtual assistant is so you have the ability to spend your time more wisely. So instead of spending an hour or two each day completing less important administrative tasks, you could meet with a new client, or work on ways to expand your business and your brand. You can even choose take the day off to spend with your family or to pursue a passion or hobby. A talented virtual assistant will work with you on a project-by-project basis or on an on-going basis for a specific number of hours each week or month.This means you don't necessarily have to hire a full-time employee (a big concern for startups and small businesses on a budget); you can simply hire someone to just get the work done. Developing a Successful Working Relationship with Your VA Find a VA that has the specific skill sets needed to complete business tasks that are unique to your business. Create a daily or weekly schedule of tasks for your VA to complete, then encourage your VA to submit a completed task list each week so you can track their progress. Keep in mind, most VA's use some form of tracking system to track time and tasks so you can really just ask for a printout. Since your virtual assistant works remotely, you can expect most tasks to be completed in less time than it would take an in-house employee who may become distracted with clients, meetings or chatting with co-workers. It's definitely in your best interest to schedule at least one monthly meeting with your VA to discuss their workload. By doing so, you may find that your VA can to take on a few extra responsibilities or you may discover your VA has a skillset you were unaware of. It's important to understand that working with a virtual assistant is more of a partnership versus an employer/employee relationship. Since many VAs are also business owners with multiple clients, you need to maintain a certain amount of flexibility when it comes to hiring the right VA for you. For example, some VAs will only commit to a specific number of hours per week or per month, while others prefer to work on a per-project basis only. Before hiring a particular VA, make sure both of you are in agreement with the number of hours they can work for you and there is clarity on tasks that need to be completed. Also, you want to make sure to provide any training required if there is a specific way you want something done and any feedback you ave about the process in which tasks are completed. . Help Your Business Grow To get the most out of your partnership with your virtual assistant, make a list of all the tasks you need to complete in order to grow your business, and be specific. Delegate as many of the less important tasks to your virtual assistant as possible so you can concentrate on the more meaningful tasks. This is how you actively help you business grow. NOTE: Less important tasks are tasks that can be done by someone else and more meaningful tasks are tasks that only you can do. In the meantime, if you need to talk through if you need a VA or what tasks to delegate to a VA, don't hesitate to schedule a call with me.
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The ugly P word for entrepreneurs; procrastination, yields limited results. How often do you find yourself waiting for the ‘perfect’ time to start a task, saying you work better under pressure, second-guessing everything you do, or completing other tasks you have put off instead of completing tasks you NEED to complete? I’m sorry to inform you that you are an AVOIDER; you avoid the necessary tasks until you can no longer do so. This, my friend, suggests you are a PROCRASTINATOR!!! Aren’t you glad that I have a few ways you can stop procrastinating! 10 TIPS TO STOP PROCRASTINATING 1. MAKE A SMART TO-DO LIST
STOP PROCRASTINATING!!! The Business Office Genie is here to support you in the process! Schedule a consultation TODAY.
I was introduced to CoSchedule via a client that hired me to manage their blog and social media posts. Little did I know that contract would change the way I would serve my clients. Although I never intended to handle any parts of marketing for clients outside of a social media post here and there, it seems is was the natural progression. I'm so glad CoSchedule was the tool I was introduced to because it allowed me a bigger view of what was going on with my client over a certain period of time. This made it easier for me to plan my social media posts because I knew what events, promotions, topics, etc my client was covering. This eliminated the need to call and email as often to learn this information. I became a huge fan of CoSchedule. I use CoSchedule to schedule out all marketing activity for all my clients. It is the recommended tool I tell my clients about. CoSchedule works really well if you have a team or if you are handling this part of your business yourself. With CoSchedule, you can access your calendar from various places. You can access your marketing calendar through the CoSchedule website or if you have a WordPress website, you can also access it through the CoSchedule Plug-in in WordPress. There is even a mobile app, which I absolutely love because it makes it so easy for me to make changes or updates on the go for social media posts. You can see a sample of what the calendar looks like from the blog perspective. Isn't it great to view your marketing plan all in one place and your team can see any updates made real-time. Another great component of CoSchedule is all the FREE training guides, tutorials, resources, etc that you receive. A lot of times we have to jump in only to find that this tool we just purchase is not as easy to use as the demo showed. Yikes! Well, you don't have to concern yourself with that when using CoSchedule because CoSchedule has a training on almost any question or concern you may come across. And it's FREE! I have learned so much via the FREE trainings. These trainings helped to better manage my clients' blog and social media posts. CoSchedule make what I do much easier.
I remember, one of my clients was having trouble with the third-party platform we were using to manage social media because of the changes the social media platform had implemented. The client said we needed to find another third party platform. Without any hesitation I recommended CoSchedule. The client did the free trial and was in awe of what they experienced. Keep in mind that the client wasn't even going to be working in the system that much. Well, that turned out not to be true! The best part for the client was seeing all marketing in one place and being able to implement from the same place and her team and my team could see everything. This encouraged the client to plan out marketing and it was more effective. If you haven't guessed it yet....I love CoSchedule! You can try it for FREE, just click TRY CoSCHEDULE FOR FREE |
AuthorMelissa Hinton, The Business Office Genie CEO, has an ultimate goal of helping. If she sees a need, she finds a way to offer solutions. Archives
June 2020
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